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5 Tips for Sending a Great Professional Direct Message (With Templates)

5 Tips for Sending a Great Professional Direct Message (With Templates)

5 Tips for Sending a Great Professional Direct Message (With Templates)

5 Tips for Sending a Great Professional Direct Message (With Templates)

by Luke Strauss 07/10/2021

Over the past couple decades, the way that people communicate with each other has changed drastically. Not only have text messages become more popular than phone calls, but email has lost popularity with the rise of direct messages, or DMs.

Today, direct messages are an essential part of professional networking. Recruiters and other professionals are using platforms like LinkedIn to build relationships, communicate and recruit talent, making it more important than ever to understand how to navigate the direct message networking terrain.

 

 

How Are Professional and Social Media DMs Different?

Since the DM format is commonly used both in social media and in professional networking, you may be wondering how DM etiquette differs in each virtual context.

 

LinkedIn is a particularly unique platform, as it combines professionalism with social media. It’s the only popular networking platform where it’s considered perfectly appropriate to connect with professors and employers as well as friends.That said, it can be a challenge to strike an appropriate balance between professionalism and casual communication.

Direct messages Talentese

Photo by dole777 on Unsplash 

 

 

How to Send a Proper Direct Message

While you may already feel confident in your ability to send a reply-worthy DM, it’s never a bad idea to refresh yourself by going through a checklist ahead of time. Whether you’re preparing to reach out to a recruiter or a fellow professional in your field, here are some tips to keep in mind.

        1. Start by Engaging with Their Content

        One of the best ways to put yourself on someone’s radar is to interact with the content they post. While a “Like” or a similar reaction is a kind gesture, consider commenting on their post explaining why you resonated with it or simply to thank them for posting. This is a great way to make yourself stand out before you even reach out.

        That said, remember not to engage with everything they post. This may come across as invasive and pushy, so it’s best to only engage with what you genuinely appreciate.

         

        2. Learn More About Your Recipient 

        Your recipient has an informative profile – take a look! You can learn a lot about someone by skimming over the experiences they’ve shared on their page. This is also an easy way to see if you have anything in common with them, which may be a great conversation starter.

        Remember that your recipient will likely be thinking the same thing. If they see a message from you, they may want to investigate who you are. Be sure to keep your profile polished and up-to-date so that you come across positively to them.

        3. Personalize Your Message

        Expect your message to be one out of a hundred that your recipient has in their inbox – what will you do to stand out? Rather than starting your message with a generic opening, try to personalize it to your recipient. 

        Consider stroking their ego by bringing up something they’ve written or figuring out something you have in common with them and opening with that. Personalizing is a great way to both capture attention and build a stronger relationship right off the bat.

        4. Get Right to the Point

        Your recipient doesn’t have all day to meander through a whole inbox of lengthy direct messages. Your message should grab attention and get right to the point as quickly as possible. That way, you will be far more likely to receive a response.

        After your recipient responds and invites a longer conversation, it’s okay to make your messages a bit longer. Initially, however, aim for no more than 4-5 sentences.

        5. Proofread Your Tone

        Your recipient doesn’t have all day to meander through a whole inbox of lengthy direct messages. Your message should grab attention and get right to the point as quickly as possible. That way, you will be far more likely to receive a response.

        After your recipient responds and invites a longer conversation, it’s okay to make your messages a bit longer. Initially, however, aim for no more than 4-5 sentences.

        Professional Direct Message Templates

        Sending the perfect DM is not an easy task, so here are some templates to consider following the next time you’re cold messaging someone.

         

        Template #1

        “Hi [NAME],

        I read your piece on [XX] and really valued your take on [XX] because [XX].

        Since you’re highly experienced in [XX], I wanted to gauge your interest in [XX].

        Let me know what you think!”

         

         

        Template #2

        “Hi [NAME],

        I noticed from your profile that you were a PolySci major at [SCHOOL]. I was also a PolySci major at [SCHOOL] – always great to meet people with common backgrounds!

        I value the work you’re doing in [XX] and wanted to see if you would be interested in [XX]. 

        Looking forward to hearing from you!”

         

         

        Template #3

        “Hi [NAME],  

        Thanks for sharing that great resource on [XX]. I found it super informative!  

        I noticed [COMPANY] is hiring new talent, and I’m interested in applying due to my experience in [XX]. 

        Would you be willing to answer some questions I have about the role? 

        Thank you!”

        Template #4

        “Hi [NAME],  

        I noticed that you recently completed a course on [XX] – how was that? I’ve been meaning to learn more about [XX]. 

        As a recent college grad, I’m looking for opportunities to expand my skill set in [AREA] and would love some tips regarding next steps. 

        Let me know if you’d be willing to hop on a quick call to discuss [XX] next week. 

        Thanks so much!”

         

        by Luke Strauss 07/10/2021

        Luke Strauss is a content creator at Siege Media. He primarily covers topics related to wellness and career development. When he’s not writing he enjoys exploring, making music and spending time with his friends and family.

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        Growth of E-commerce Industry and related careers in the World

        by Shruti Garg 16/04/2020

        Jack Ma, the founder of e-commerce giant Alibaba, waded into China’s anti-poverty campaign and considers the expansion of e-commerce as a strong step to eliminate poverty from the globe. Taobao, Alibaba’s platform, has helped more than 600 villages to become e-commerce hubs to improve the financial condition of the Chinese rural families. So, there must be a reason behind his actions and truly the rise of e-commerce has changed the global business scenario with a remarkable growth rate since the inception of e-commerce shopping platforms. 

         

         

        Types of E-commerce

         

        • Business-to-Business (B2B) – When a business sells its product to another business, it is called B2B transaction.
        • Business-to-Consumer (B2C) – When a business sells its product directly to the customer through their website, it is called B2C transaction.
        • Consumer-to-Consumer (C2C) – In the C2C transaction model, the platform itself does not own or sell any products. It simply serves as the bridge between the consumer that is selling their product and the consumer that is buying the product. It builds a buyer-seller relationship.
        • Consumer-to-Business (C2B) – In the C2B model, Consumers act like contractors that will promote certain projects which allows them to bring value back to the business. An example can be made of social media They help businesses grow by promoting their products on their profiles.
        • Consumer-to-Administration (C2A) – This transaction model allows access for consumers to acquire information, make payments, and establish a direct line of communication between the government or authoritative body and the consumers it represents. 

         

        The Reasons Behind This Massive Success of E-commerce

         

        1.  Technology and Data-Driven Approach

         

        In the world of technology, it is pivotal to keep an eye on statistical data. Through a sound understanding of your customer’s needs and requirements, you will be able to take necessary steps in your e-store. Nowadays, with the help of analytics devices, you can track consumer behaviour when shopping through e-commerce stores. And, it is proven that right analytics can actually be beneficial for businesses that will drive sales crazily.

         

        2.  Convenient and Mobilized Version of Shopping

         

        Everything has become simpler with mobile phones. In today’s mobilized era, it has become a vital task to match the user requirements. Whether you are a start-up or an established entrepreneur, having a strong online presence is must to generate sales of your business. People love to shop online nowadays to avoid all that shopping hassles and E-Payments are also becoming a popular payment medium to buy products. Cross-border shopping is also a popular choice. Many online shopping websites in USA provide great deals on cross-border shopping.

         

        3.  Rise of Subscription-Base Selling

         

        Want to increase user interest in your e-store? Want to keep them engaged and updated with your e-store? Promoting a subscription-based selling process can be beneficial as consumers are always looking for some new offers or profits and modern options.  Providing subscription based services to consumers has proven to be a sound management and leadership skill and can definitely arouse excitement in the whole shopping experience.

         

        4.  Videos Related to Shopping and Products

         

        Don’t we all love to watch those shopping videos? Videos of products (product reviews, hauls, gadget reviews) on e-commerce sites are going viral. It is attracting more customers. Customers get a better idea and understanding of a product by seeing a video. Visual illustrations are always a better choice.

         

        5.  Virtual-Reality Shopping

         

        With the advent of technology, tools and skills, E-Commerce businesses are making giant investments in providing a Virtual Reality world for the customers for their shopping requirements. People are going crazy with the 3D world while checking a product on e-stores.

         

        6.  Discounted and Convenient Products

         

        Let’s be honest here. E-commerce websites provide huge and amazing discounts that no offline store can ever imagine providing. Along with discounted rates, they provide hassle free delivery and their return or exchange policies are extremely convenient.

         

         

        Career in E-commerce

        There has been a growing trend of youngsters seeking career advice and aspiring to build careers in the E-commerce industry. Working in the e-Commerce industry exposes you to all aspects of a business. These include: marketing, setting prices, customer support, team culture, supply chain management and customer acquisition among others. It  is a good way to learn managerial skills that you can use later in other fields of business.

        Another silver lining that this industry provides is for the work from home new moms, who opt to start the second innings of their careers by setting up small yet high quality outlets like that for home crafts, cooking products or home decor tips etc. With the advent of global connectivity and sound digital marketing, a small venture can gather rave reviews and become an internet rage within no time. Innovation and quality is what matters in the end.   You move away from the tangles of complications like employer-employee, salary slip, unpaid leaves etc, and in a way become an enterprise of your own. You can scale up or down entirely based upon your own requirements and convenience.

        The trend of online shopping is blossoming like wild flowers in today’s time.  This is simply because the usage of mobile devices is rising at an unstoppable rate and more than 3.4 billion people are internet users. Hence, online shopping is the first word that comes to any shopper’s mind when they hear “shopping”.

        On the whole, e-commerce promises to change the way we show, hire and do business in the long run.

        by Shruti Garg 16/04/2020

         

        Shruti Garg blogger Talentese

         

         

         

        Shruti Shruti Garg is an MBA graduate from TAPMI (Manipal) and is the founder-Director of a successful startup called Translationlight.com, which has business links in 24 countries from Asia and beyond. She regularly writes in areas of her interest, like the growing market trends and advent of digital marketing in today’s world.

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        by Chris Woodard 05/03/2020

        Business and finance are two of the most versatile disciplines that can land you great opportunities in many industries. Business and finance majors acquire valuable skills and knowledge that enable them to make a huge impact on any type of business. While many graduates dream of working in corporate and even in Wall Street, one industry that is often overlooked is construction.

        There’s no denying that the construction industry has a negative reputation for fresh graduates. Stereotypes reinforce the notion that construction jobs are dirty, stressful, and not really ideal for fresh graduates. The image of construction work that typically comes to mind involves groups of people in rugged boots and yellow hardhats discussing project plans or using heavy equipment. However, this is just the tip of the iceberg when it comes to job opportunities in the construction industry. 

        Should you choose to enter construction, rest assured that there is a high demand for skilled and professional workers. In fact, many construction business owners are struggling to meet the rise in demand for more construction projects. With a huge chunk of the workforce retiring, construction firms need to train new employees and fill these jobs sooner rather than later. 

        If you are interested in pursuing a career in construction, here are some jobs that are well-suited for business and finance graduates. 

         

        B2B Account Executives

         

        If sales is your forte, the role of a B2B account executive is a good fit for you. Business-to-business (B2B) account executives represent the company in reaching out to prospective and current clients and offer solutions through their products and services. This role is perfect for business graduates because of their in-depth knowledge of sales processes as well as the methods for building a network. The responsibilities that you may have as a B2B account executive include:

            • Oversee the sales cycle, from looking for prospective clients to closing deals
            • Present products and services to prospective clients and respond to their questions
            • Provide after-sales support and resolve issues to maintain client loyalty

         

        Junior Project Managers

         

        Junior project managers assist their senior counterparts in ensuring the successful delivery of a construction project. This involves coordinating with owners, contractors, suppliers, and other stakeholders to achieve project goals. Here are some of the duties of a junior project manager:

            • Oversee the flow of information from the owner to the concerned teams and other project participants
            • Assist senior project managers in supervising the tasks needed to complete a project
            • Develop plans for construction projects, including schedules, employee’s duties, and budget allocation

        Construction Marketing Specialists

         

        Construction marketing specialists help develop a construction firm’s marketing strategy, create marketing collaterals, and monitor marketing programs across multiple channels. This involves researching the market for profitable segments to target, estimating the demand for their firm’s products and services, and creating actionable plans to reach the target market. The duties of construction marketing specialists include:

            • Assist senior marketing specialists in looking for trends and identifying new marketing opportunities
            • Create marketing collateral and ensure that brand guidelines are met
            • Develop product and service proposals to aid in trade show projects and other lead generation activities

        Junior Business Analysts

         

        Business analysts aid construction firms in assessing different operational issues and providing solutions to address them. Fresh business graduates can join as junior analysts to aid senior counterparts in fulfilling both permanent and ad hoc tasks. Some of the business analyst roles in the construction sector and their duties are as follows: 

            • Sourcing Analyst – Create the profiles of potential contractors, suppliers, and vendors and analyze them for prequalification
            • Financial Analyst – Identify the financial status of a project by comparing and analyzing actual costs versus plans and forecasts
            • Payables Analyst – Oversee the entire accounts payable process, from the receipt of invoices to closing transactions
            • Disbursement Analyst – Analyze the company’s cash position and forecast long-term and short-term cash flow

        Junior Collections Specialist

         

        The construction industry is notorious for late payments and it is up to the construction business to be proactive in protecting their payment rights. Collections specialists are responsible for the management and collection of accounts receivables from clients as well as managing billing problems and reducing the rate of delinquent payments. They are also often responsible in ensuring that preliminary notices and liens are sent out to protect companies from lost revenue. Finance graduates can take on the junior collections specialist role and assist collections personnel in managing receivables. Some of the responsibilities of collections specialists include

            • Collect customer payments in accordance with the agreed-upon payment due dates. 
            • Make timely reminders to clients for receivables with near payment deadlines
            • Encourage clients to resolve delinquent accounts while keeping the company’s reputation for excellent customer service

        Job opportunities in the construction industry are on the rise. If you are a business and finance graduate currently looking for career opportunities, it is time to consider working in the construction industry. Depending on your skillset and your specialization, many of the jobs available to you can offer competitive salaries and a fulfilling career.

         

        by Chris Woodard 05/03/2020

        Chris Woodard is the Co-Founder of Handle.com, where they build software that helps contractors, subcontractors, and material suppliers with late payments. Handle.com also provides funding for construction businesses in the form of invoice factoring, material supply trade credit, and mechanics lien purchasing.

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        by Ankita Poddar 19/07/2019

        Three things happened in quick succession.

        First, my mentor asked me to stop being an ostrich and pull my head out of the sand. Up until that moment, my typical response to a job opportunity had been – ‘Thank you for reaching out. I am not looking for a change at this point of time. When I do start, I will definitely reach out to you.’ Apparently, after spending 4+ years in an organization, this is not the right answer. A better strategy is to engage with other organizations to stay in touch with the industry, as you never know what might interest you. Therefore, after some encouragement, I began to say yes to exploring opportunities.

        Soon after, I engaged in conversations with two startups that piqued my interest. I was delighted that I was heeding my mentor’s advice. What I did not expect is the tedious uphill climb that begins once they ask – ‘Why are you looking to switch?’ Interviewer after interviewer expressed greater interest in investigating my reasons to change organizations over validating if I could actually perform the job. In a typical 45-minute interview (sometimes shorter), we spent 5 minutes in introductions and an average of 15 minutes over my reasons to switch. Many interviewers struggled to understand that I was exploring the organization through these conversations as much as they were exploring my fit in the organization. They believed that the conversation was a good use of their time only if the candidate was absolutely convinced that he or she would join the organization.

        Then, I read this piece. I quickly realized that while the world had transformed into a job seekers market, organizations continue to struggle with this shift. I remember the days when organizations would disappear and candidates would chase. I love the shift in landscape and did what I always do – I made a mental note of pointers that organizations need to keep in mind to help maneuver this change. Imagine my joy when I was asked to share these with the world. While some of what I list is common knowledge, you might stumble across a nugget of gold. Else, refreshers are always valuable.

        1. Invest in risk: Talent acquisition (TA) is a pro when it comes to dealing with risk. They know that there is never a guarantee that a candidate will join. While in the past, there have been many fish in the sea, that ocean is drying up quick and the team needs to embrace the spike in risk. Organizations as a whole need to accept that the best talent is not looking to move and that most passive candidates have no idea what they are looking for. Organizations need to continue engaging in conversations to help sell the role, organization and the people just as much as the candidate needs to sell their skills and attitude to the organization. Every interviewer needs to become as much of a marketer of the role as those in TA and accept that maybe just one in every 10 offers will be accepted. More importantly, they need to be willing to take the risk in order to find true gold.

        2. Be humble: There is nothing more important than respecting the time of the candidate. If they are taking the time out of their schedule to explore an opportunity with your organization, ensure they have a frustration free experience. Schedule calls when suitable to both parties (not just for you), exercise flexibility, give them information on who they will be speaking to, ensure the interviewers turn up on time and keep the flow of communication going. If you find it acceptable to ghost candidates, do not be surprised when they do the same to you. In today’s world, if an organization wants great talent, they need to polish the chase and stay humble.

        3. Focus on what is important: It is tempting to ask why they intend to leave their current organization, however, it isn’t really important. What is important is to figure if they are the right fit for your organization. If they are, then go ahead. If not now, maybe they will join a few years down the line when they are ready. I was asked this question by every single interviewer in the organization and I was tempted to ask, ‘Do you not speak to one other?’ This question is especially pointless if you are interviewing someone who works in HR. They have the answer down pat. It was a refreshing change when an interviewer did not ask me that question and focused on other aspects.

        4. Close the loop: Do not disappear. No matter how frustrating the candidate, silence isn’t the answer. I have personally vowed never to work with recruitment consultants or organizations that disappear without a trace. Just as there are many candidates out in the ocean, there are just as many organizations. Put aside the excuses of too little bandwidth, automated emails and take the effort to provide feedback as to why they did not make the cut. Someday you might want them again and they will remember the ghosting. Just as I am sure, you will never forget a candidate who disappears on you.

        Engaging with a job seekers market comes with its highs and lows. There is no greater joy than having a candidate realize that you have the perfect opportunity for them. You do not have to be the biggest bully in town to hire the best, nor do you need to offer the fattest paycheck. What you need is a little humility, discipline and genuine consideration. It is not impossible. I have seen some organizations crack the code. However, they are far and few in between. Can your organization find a name on that list? 

        Ankita Poddar is HR professional based out of India. Identified as one of the emerging HR leaders in India in 2016,  Ankita's experience as an HR Business Partner gives her the opportunity to work closely with business leaders, innovate and execute on the behalf of customers especially in areas of people analytics, employee engagement, rewards and recognition and performance management. Ankita blogs about all things HR at https://thehrbpstory.com/. Follow her on Twitter @ankitapoddar

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        Power Boosting your Job Search

         

        The paradigm is shifting – job hunting is no longer a resume game. In the digital age, we have to be more proactive about nurturing a network of relationships to get us in the door before a job opening is even posted.

        Trying to land a job without a pre-existing network today is like trying to win a war without an army. Being part of an active network significantly increases your chances of landing a job, but also landing the best job for you.

         

        Activating your Network


        What is an active network? It goes beyond your contact list or address book, Facebook friends, former colleagues, college classmates, or the members of your union, guild, or professional association. Knowing someone does not always equate to having an active relationship with them.  

        Building a strong active network, requires you to be thoughtful and consider who best to advance your career goals. Consider who can help you get a job and also maintain a successful job. Much like all relationships, an active network requires nurture – it’s a two-way street of giving and receiving.

        The first step is to focus on being a giver – a giver of encouragement, expertise, empathy, insight, support, and information. If you are perceived as a giver of time, energy, knowledge, and other resources, people will look forward to hearing from you because you will usually be offering them something: an article you just read, a valuable experience you wanted to share, and they’ll enjoy connecting with you. Giving builds trust and positions you positively. You will deliver the best impression when you network by giving, not by leading with your need.

        It can be challenging, but it’s worth the investment.  Over time, your active network will reciprocate with job leads and often smart connections. But there’s more.  They will also often pre-sell you for that amazing new job opportunity.  Therefore, not only does your network become an information and referral source, they also become your cheerleading squad.  It’s a double win win for you. 

         

         

        Where to begin

         

        Start by dividing all the contacts in your database into three groups—Platinum, Gold, and Silver.

        -Your Platinum group is your smallest group. It may include only a handful of people—but they are vitally important. They are your de facto “board of directors,” the people with whom you are closest and with whom you let your hair down and can be vulnerable. They are people with who you connect with on your career goals and practice your job interview skills. They are compassionate, encouraging, and have your best interests at heart.

         

        -Your Gold group are those with whom you have a good working relationship—people who are, at the very least, “in your corner.” They are like-minded individuals who may or may not work in the same field as you. You may have done business with them as coworker, client, or vendor. You may know them socially or through your community activities. 

         

        -Your Silver group is the largest, most general group. These are the people you’ve met who have the potential to be members of your Gold group. They are people whose business cards you have collected at networking events, conferences, or business meetings; friends of friends who have asked to join your network on LinkedIn; colleagues present or former whom you barely know but whom you could call or email based on shared connections.

         

        In this methodology, networking contacts start out as Silver, progress to Gold, and in a few special cases wind up as Platinum. Your life and career are fluid, so your network will be, too. Your Gold and Platinum contacts may change when you get a new job or start a new business and need to develop a different set of resources. Equally as important, you will also participate as a Silver, Gold, or Platinum member of other people’s networks.

        This will help you find and develop relationships with people who think as you do, appreciate what you have to offer, are grateful for the assistance and support you provide for them, and are willing to connect you to job openings, people who can hire you, or people who will help you launch your own business. Building and continually nurturing these relationships is the best way of bypassing the frustrating process of chasing after job postings and never getting a response.

         

        In today’s marketplace, successfully activating your network is the best strategy to quickly finding not only a job, but the job that is best suited for you. 

         

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        The most basic features and templates are free, for some of them you have to upgrade for the pro version.

         

        2. Canva.com

        You’re quite satisfied with the content of your CV, but miss some fancy design? Use one of the hundreds of templates at canva.com – choose from the standard ones to the ones that might be a perfect fit even for a professional designer. You’re fully flexible to change not only texts but also layout elements, structure etc.

        It is totally possible to create and download your CV without even spending a cent – templates are free and the only things you might have to buy extra are some design elements (e.g. backgrounds, icons) or just replace them with your own.

         

        3. Grammar.ly

        There’s nothing more painful than having a grammar mistake in your CV where you have “attention to details” as one of your skills. Feed the copy of your resume to the online version of the grammar.ly app or use of the offered browser extensions. The service is capable of catching spelling mistakes as well as misused words etc.

        You can use all the basic features for free – standard functionalities cover all you need for checking a CV.

         

        4. Skillroads.com

        Do you want to learn how your CV looks in the eyes of HR managers and – as important nowadays – is appraised by automated algorithms most of the companies use to pre-filter candidates? Use skillroads.com to identify common resume problems and get some recommendations on how to fix them. Apart from basic tips on the length, styling, typos, you might actually gain some valuable insights if the wording you’re using is appropriate, if you pay enough attention to all the sections etc.

        General appraisal and getting the scores are free, however, you have to pay to get some further professional editing if needed.

         

         

         

        Have you heard about any of the services we’ve picked? Do you find them useful?

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